PRODUCT CERTIFICATION PROCESS

Step 1: Application process

1. Dully fill in duplicate the standardization mark application form ( STA 1)
2. Dully fill in initial factory assessment form ( STA 10) (New applicants)

• Dully fill in duplicate the standards levy notification form( SL1)

1. Provide us with a copy of company registration form, CR12 for Ltd Companies, evidences for registration for CBOS, Cooperatives societies, self-help groups etc.
2. Pay the required product certification fees as appropriate
3. Acquired Product Standards ( specification and sector codes of practices)

Please note that no product samples are required at the time of submitting your application.

You can obtain STA1, STA 10, and SL1 forms at the nearest KEBS office or download from KEBS website www.kebs.org

Step 2: Assessment process

KEBS quality assurance officers will pay a visit to your production facility to;

1. Carry out industrial inspection
2. Draw samples for analysis

• Discuss and agree on scheme of supervision and control

Step 3 Evaluation

1. Samples are analyzed at KEBS laboratories or other accredited/Designated laboratories to check compliance
2. With Kenya standards or approved specification.

• If samples comply and inspection officer’s report indicate compliance with codes of practice a recommendation is made for issuance of permit to use standardization mark to the Permit Standardization committee (PSC) for standardization Mark.

1. If PSC confirms that all requirements have been met, a permit is issued.
2. If samples fail to comply in the first instance and corrective action reviewed for appropriateness retesting of parameter not complied with is done free of charge and if product comply permit to use standardization mark is issued
3. If samples fail to comply in the second instance and subsequent tests, testing will be carried at the expense of the manufacturer.

• If nonconformities are identified at the point of Inspection, the Manufacturer has the responsibility to undertake corrective action and inform KEBS to confirm the actions taken.

• CERTIFICATION FEES SCHEDULE SCHEDULE

1. Standardization Mark (S-Mark) Fee Schedule

Fees for the mark is paid per annum and exclusive of VAT

• Turnover over Kshs.500, 000 per Annum and or a group operating under a central point e.g. NGOs whose quality control activities can be traced to the central body to pay per applicant or group.

1. All Large firms

• 20,000 for the firm plus Kshs. 7,500 per product/ brand.
• Turnover over between Kshs.200, 000 and Kshs. 500,000 per annum

1. Medium Enterprises

• 10,000 for three products and Kshs. 5,000 for any extra product
• Turnover over below Kshs.200, 000 per annum
• Jua kali and small Enterprises
• 5,000 for for three products and Kshs. 5,000 for any extra product

NOTE:

1. All the payment for standardization mark application shall be made at the time of application.
2. For any change request on permit the client shall pay Ksh.1000 upon evaluation and change granted

• ASSESSMENT CRITERIA

1. Evidence of quality control on;
2. Incoming raw material
3. In process controls
4. Finished products
5. Product labelling

• Handling of complaints

1. Plant house keeping
2. Environmental consideration

Notes

Alcoholic beverage manufacturers/dealer, Animal feed millers, Fortified maize /wheat millers, Milk pasteurizer’s bottlers, Containerized drinking water and all fall under category 2(i) and 2(iv)above.